Coworking spaces — this pack was built for the calls that reach this kind of business. Illustrative photograph.Fields that are filled when the call ends
This trade pack is built to order. Below is the design we switch on for you: the fields, stages and never-say list are drafted, so with your price list and hours it can be switched on within days.
The stages an inquiry moves through
How many inquiries sit at each stage, on one line — in the order work actually flows in a Coworking spaces.
What it connects to
These connect the same way in every trade. Whether your booking system or practice software connects depends on the product, so we check and tell you — we do not write “yes” first.
- Phone lineKeep the main number you already publish; forward only the calls you cannot take, or let the AI answer from the first ring. When it needs to, it hands the call to a person.
- WhatsApp & messengersMessages to your business number are answered from the same facts. Templates and follow-ups included.
- Website chatOne line of script on the site you already have. No rebuild.
- CalendarBookings are written into Google Calendar or Outlook as real slots, not notes.
- Text messagesConfirmations and day-before reminders, with a delivery record.
- ExportCustomers, conversations and recordings can be downloaded in full at any time — CSV and webhooks.
What it will not do
Not a setting you switch on and off. These are blocked when the Coworking spaces answering is built; anything that touches them goes to a person instead of being answered.
- It never calls an office available before it has been checked.Vacancy is something the manager confirms on the day. The AI books the tour and leaves the empty office to be shown in person.
- It never invents a discount.Long-term discounts and deposit adjustments are the manager’s authority. It quotes the rate card and passes any haggling to a person.
- It never settles contract terms on the phone.Move-in date, term and deposit are decided in the agreement. The AI records what the caller wants and promises none of it.
- It never talks about other members.Which company sits in which office, and how many of them there are, belongs to those members. Asked, it declines and returns to the booking.
This page is the list; the argument is on the other one. What kind of call comes in at night, what a missed one costs, and why a machine must not say certain things are written on the page this pack came from.
Back to the Coworking spaces page →Get my plan — Coworking spaces →